The “Archive” tab is where the user can find the “Archive Cases” (F7) which is where cases that have been set to “Final Out” will display in a list (see figure 64) and the user can now archive the case, so the items and information do not show in the application, as well as keep the database clean.
Archive cases
When a case is completed and there is no more activity, a case can be removed from the active database and transferred to an archive database for permanent storage. Archiving keeps your active database from getting cluttered with cases that have been completed and no longer require attention.
Before a user can “Archive” a case, they will need to verify the “Date of Disposition” is listed in the record and ALL items in the case have been changed to “Inactive.”
If the user wants to archive all cases listed, they only need to select “Archive All.” If the user only wants to archive one case, they can either highlight the desired case number and click select “Archive One,” or double click the desired case number. The user can still edit any record in the “Archive Case” list if it has not been “Archived.”